UK Business Visa Invitation Letter

For overseas conference attendees, a United Kingdom business entry visa invitation letter will be issued after.

  • The abstracts have been accepted by the committee
  • The registration fee has been paid

Delegates who are unable to attend due to a denied visa application may receive a monetary refund of their registration fees minus a £100 cancellation charge. Delegates wishing to claim this refund must supply evidence of a denied visa application. Delegates who failed to obtain a formal letter of invitation from NSCJ are not eligible for this refund under any circumstances. Refund will be processed within 2 weeks following the conference.

*please note*

The abstract acceptance letter is not the formal UK business visa invitation letter. However, if you are going to use the abstract acceptance letter to apply for the UK business VISA, the British Embassy may refuse your application.

Accompanying persons

NSCJ can provide the business visa invitation letter to the following

  • Speakers/Chairs
  • Spouses or partners of a speaker
  • Non-speaker participants
  • Age above 18
Those wishing to bring minors with them, we would ask that you consult the UK governments VISA page for guidance on how to apply.

Steps to obtain your visa invitation letter:

  1. Participants need to fill and pay registration fees.
  2. After receiving the payment, NSCJ will email and send the paid registration invoice to the participant.
  3. NSCJ prepares the United Kingdom business invitation letter within 1-3 working days, we will then send a copy to the participant to check for any errors.
  4. Participant informs NSCJ that the letter is accurate.
  5. NSCJ posts the track or/and signed letter in mail, and transfers the tracking details to the participant in email.
  6. Participant informs NSCJ when he/she receives the letter in the post.

UK Visa invitation letter preparation and postage:

  • £29 ePDF-invitation letter without postage
  • £39 invitation letter signed and tracked without 5 days guaranteed postage
  • £79 invitation letter with 5 days guaranteed postage

*please note*

We recommend applying at least 3 months in advance. Any postage visa invitation letters are requested after 20 June 2018, and will be subjected to £79 charge for 5 day guaranteed DHL delivery.

Also please be aware that most embassies will accept a PDF visa invitation letter.

The deadline for requesting a Letter of Invitation is 20 June 2018. For those who did not register and pay by 20 June 2018, the issued letter will be cancelled, NSCJ will inform the UK Border Agency that they should not be accepted to obtain the entry visa.

Check if you need a UK visa is available here.
General guide for UK business visa in English available here.

If registration fees have NOT been paid: Once your presentation abstract has been accepted, you can request an acceptance letter by email to to request an electronic PDF acceptance letter for obtaining fund approval or applying passport. If you need a signed/track postage letter, 39 GBP will be paid in advance.

Thank you for your kind co-operation and support!



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Aberdeen, Scotland, United Kingdom, SC452202




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